Finance & Operations Action Items for 05/15/23 Meeting

  • Monday, May 15, 2023

    Virtual Meeting

    4:30 p.m.

     

    ACTION ITEMS

    Chair: Mr. Matthew Wilcox

     

    A. ABSTRACT:

    1. McKinney Vento Homeless Assistance Grant, in the amount of $100,000.00 for year 3, from October 1, 2023 to September 30, 2024.
      Funding Source: Connecticut State Department of Education
      Presenter: Ms. Gemma Joseph Lumpkin/Mr. Daniel Diaz
      Document Link: Homeless

     

    B. AGREEMENTS:

    1. Amendment #1 with State of Connecticut Department of Public Health, to extend the end date of the Seal CT! Dental Sealant Program Grant, from August 31, 2023 to August 31, 2024, and, to increase funding of $126,000.00 by $50,000.00 to $176,000.00.
      Funding Source: SealCT Dental Sealant Program Acct. #2512-6239
      Presenter: Ms. Sue Peters
      Document Link: SEALCT
    2. Agreement with The Regents of the University of California, Los Angeles, (UCLA), to serving as an evaluator for the MSAP grant, including participating in webinars, updating the IRB application and delivering an analysis report on magnet school attendance outcomes, from May 9, 2023 to June 30, 2023, in an amount not to exceed $70,000.00.
      Funding Source: Magnet 17-22 Carryover Program Acct. #2517-6258-56680-0000
      Presenter: Ms. Michele Bonanno
      Document Link: UCLA
    3. Agreement with United Way of Greater New Haven, to weekly on-site and virtual support to School Readiness funded programs, including professional development and meetings with teachers, from April 24, 2023 to June 30, 2023, in an amount not to exceed $26,100.00.
      Funding Source: School Readiness Program Acct. #2523-6390-56697-0442
      Presenter: Ms. Shubhra Gupta
      Document Link: UnitedWay
    4. Agreement with Gateway Community College to provide the Health Careers Academy Pathway (HCAP) program for up to 47 Hillhouse High School students, from July 1, 2022 to June 30, 2023, in an amount not to exceed $29,703.78.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56694-0410
      Presenter: Ms. Keisha Redd-Hannans
      Document Link: Gateway
    5. Amendment #1 to Agreement #96413231 with Area Cooperative Education Services, (ACES), to change the funding account number from Learner Engagement Attendance Program, (LEAP) acct. # 2579-6413-56694-0444 to Learner Engagement Attendance Program (LEAP), acct. #2579-6444-56694-0444, with no change in funding amount of $30,412.26.
      Funding Source: Learner Engagement Attendance Program Acct. #2579-6444-56694-0444
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: ACES
    6. Amendment #1 to Agreement #96363137 with Boys and Girls Club of Greater New Haven, to decrease the number of sessions at Beecher School, from 136 to 113 sessions and, to increase the number of students for the Spring Break Camp from 70 to 100 students, with no change in total funding amount of $271,050.00.
      Funding Sources:
      ESSER II: 2552-6363-56694-0021 Brennan Rogers ($108,800.00)
      ESSER II: 2552-6363-56694-0003 Beecher School ($56,500.00)
      ESSER II: 2552-6363-56694-0043 Bishop Woods ($68,000.00)
      ESSER II: 2552-6363-56694-0444 Central Office ($37,750.00)
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: BoysGirls
    7. Agreement with Houghton Mifflin Harcourt, to provide a professional learning program for the newly selected Into Reading and Arriba la Lectura K-5 Literacy Programs, for K-5 teachers, from May 23, 2023 to June 30, 2023, in an amount not to exceed $26,880.00.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56694-0105
      Presenter: Ms. Lynn Brantley
      Document Link: HMH1
    8. Agreement with Houghton Mifflin Harcourt, to provide sessions and planning time to support launching the first 30 days of the Intro Reading and Arriba la Lectura K-5 Literacy Programs, from July 1, 2023 to June 30, 2024, in an amount not to exceed $248,160.00.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56694-0105
      Presenter: Ms. Lynn Brantley
      Document Link: HMH2

     

    C. CONTRACTS:

    1. Award of Contract 21740A-3-4 to Auto Parts and Service, Inc. for On Call Vehicle Maintenance from July 1, 2023 to June 30, 2024, in an amount not to exceed $37,500.00.
      Funding Source: 2023-2024 Operating Budget Acct. #19047400-56662
      Presenter: Mr. Jamar Alleyne
      Document Link: AutoParts23-24
    2. Award of Contract 21707B-4-5 to Cheapscapes, LLC. for On Call Landscaping Services from July 1, 2023 to June 30, 2024, in an amount not to exceed $100,000.00.
      Funding Source: 2023-2024 Operating Budget Acct. #19047400-56662
      Presenter: Mr. Jamar Alleyne
      Document Link: CheapLand23-24

     

    D. PURCHASE ORDERS:

    1. Purchase order for Encore Holdings, LLC for Emergency Fire Panel repairs at Cross High School, from May 22, 2023 to June 30, 2023, in an amount not to exceed $81,129.74.
      Funding Source: ARP ESSER II Carryover Acct. #2553-6399-56697-0474
      Presenter: Mr. Frank Fanelli
      Document Link: EncoreFPCross
    2. Purchase order for Consolidated Electric, Inc. for PA Clock and Bell upgrades for Hillhouse High School, from July 1, 2023 to June 30, 2024, in an amount not to exceed $44,510.00.
      Funding Source: ARP ESSER II Carryover Acct. #2553-6399-56697-0474
      Presenter: Mr. Frank Fanelli
      Document Link: CEHHousePA
    3. Purchase order for Consolidated Electric, Inc. for PA Clock and Bell upgrades for Cross High School, from July 1, 2023 to June 30, 2024, in an amount not to exceed $48,950.00.
      Funding Source: ARP ESSER II Carryover Acct. #2553-6399-56697-0474
      Presenter: Mr. Frank Fanelli
      Document Link: CECrossPA
    4. Purchase order for Consolidated Electric, Inc. for PA Clock and Bell upgrades for Metropolitan Business Academy, from July 1, 2023 to June 30, 2024, in an amount not to exceed $24,875.00.
      Funding Source: ARP ESSER II Carryover Acct. #2553-6399-56697-0474
      Presenter: Mr. Frank Fanelli
      Document Link: CEMBAPA